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Laboratory Administrator at Search Guide Services

  • North West, Rustenburg
  • Permanent
  • Not Specified


* MAIN PURPOSE OF THE JOB * Carrying out administrative duties related to the branch to ensure the efficient and cost effective operation of the branch. * Oversee Sample Receiving/Logistics section in Rustenburg. * RESPONISIBILITIES * Administrative assistance in the laboratory and it various sections * Adhere to all OIMS requirements of the SGS management system * Responsible for all supervisory functions in the sample receiving/logistics section with the help of the responsible line manager * Logging of samples in LIMS and perform all sample administration related matters * Responsible for ongoing on-the-job training of staff in the in the laboratory also including the training sample logging in LIMS and sample administration related matters * Assessing client requests for all incoming work and liaising with all clients in the case of sample discrepancies and / or queries with regard to sample logistics and logging * Continuous feedback and communication to the line manager * Responsible for general housekeeping, health and safety, and quality, in accordance with SGS protocols and any mutually agreed upon tasks in these areas * Ensure that all documentation with regard to Health and Safety, Quality, and System documentation are kept up to date; filed properly and maintained in an audible manner * Oversee all filing and saving of paper work at the sample receiving/logistics section * Complies with health and safety regulations with the help of the SHEQ coordinator * Keep relevant communications confidential e.g. HR related matters * Complies and conforms to the laboratory quality management system (ISO17025 and SANAS) * Assist the SHEQ coordinator in SHEQ related matters * Be involved in the investigations of deviations and/or non-conformance in the laboratory * In the absence of the administrator, perform all the duties of the administrator * In the absence of the client liaison officer, perform the following duties: * Draw up and submit quotes upon request and follow up on acceptance of quotations/ proposals issued * Invoicing clients on completed work * Liaise with the finance department on invoices and debt collection * Assist with printing, emailing and faxing of results and invoices and other invoicing related documents to clients * Oversee filing of all client documentation and data/worksheets generated by the individual departments * Follow all reasonable and lawful instructions issued by superiors * Perform any other reasonable tasks as assigned by direct line manager * SPECIFIC AUTHORITIES * Has the authority to give reasonable instructions and delegate work to all staff in Sample Receiving (Receiving, Tracking, Login and Storage) section. * Ensure compliance with SGS Health and Safety protocols. Adhere to SGS general code of conduct and ensuring that it is followed through to all subordinates. * Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and report the situation to higher authority to take action. * Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action. * Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified. * QUALIFICATIONS 4.1 Education * Diploma in Office Administration. * Diploma in Office computing. 4.2 Experience * 5 Years experience Sample Logistics. * 5 years experience in Office administration. 4.3 Competencies * English (written and spoken). * Extensive knowledge of SLIM specializing in logging of samples. * Knowledge of Health and Safety procedures.
Job added on 22 June 2020. Apply before Fri, 21 Aug 2020, 23:59 to qualify.

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