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Contracts Manager (Contractual - 20 months) at South Cape Recruitment (Pty) Ltd

Legal
  • Western Cape, George - Knysna
  • Permanent
  • Not Specified

Description

The purpose of this role is to provide dedicated contract managment support to our client in George. The successful candidae will play a significant role monitring and executing multiple functions like contract compliance, management, drafting of memorandums and correspondence, progress tracking and reporting.

Role and Responsibilities:

  • Contract Management & Compliance:-
    • Pro-active review of contractual requirements to identify renewal dates, termination dates and other important dates / events well in advance
    • Ensuring the correct documenttion is sourced periodically (weekly, monthly or annually) from service providers and stakeholders in terms of the requirements and responsibilities set out in key contracts.
    • Review of contracts to ensure correct interpretation and implementation of contractual and regulatory conditions
    • Monitoring performance and identifying non-compliance with contractual requirements
    • Evaluate contract peformance against contract measures to calculate service provider payments and to determine performance bonuses / penalties by using compliance (monitoring)
    • Referral of contractual disputes / disagreements to the relevant peple for input / resolution (eg specialist legal support senior management, etc.)
    • Drafting of letters to service providers and stakeholders with legal support and input from the managment unit
    • Prepartion of engagements with service provider and stakeholders on relevant issues
  • Document Management:-
    • mantain and update a central database of all contracts, amendments, addendums to the requisite contracts
    • Ensure all relevant project governance documeentation is correctly managed and filed accordingly
    • Set-up and conduct monthly reviews of the projet office electronic and hard copy filing. Maintain a list of outstanding or incomplete documentation. Address corrections required with responsible parties.
    • Ensure all relevant project governance documentation and correspondence with contracted service providers is correctly managed accordingly.
    • Maintain version control of standard operating procedures and ensure the project office is well-informed on location of all standard oprating procedures (electronic and hard copy)
  • Project Progress Tracking:-
    • Run weekly / bi-weekly / monthly meetings with staff members to ensure uniformity across the unit. Ensure that monthly meetings should be utilised to track and report on project progress
    • Track project milestones and report on risks identified
    • Setting up, facilitating weekly or monthly status meetings with contract service providers
  • Additional Administrative Duties:
    • Assessment of invoices from stakeholders to ensure that the contracted services were delivered, and the stipulated service standards were adhered to
    • Participate in project team meetings where necessary and to ensure that all relvant decisions and discussions are documented
    • Assist the team with the preparation of presentations, reports, correspondence and any research of relevant documentation
    • Regular communication with service providers and stakeholders to ensure institutional alignment as well as that there is no outstanding contractual issues

Requirements

Qualifications:-

  • Bachelor's degree in law or any other relevant field
  • Minimum 3 years' experience post articles experience in commercial / corporate law or seeven years' experience in a similar contract and performance management role or as a project management
  • A clear basic understanding of the requirments and implications of projects
  • Fluent in English and Afrikaans
  • A relevant Post-Grad qualification will be an added advantage

Key Skills and Attributes: - This role calls for several specific skills and charateristics including:

  • Proficiency in Advanced Excel and MS Office
  • Ability to excel in fast-paed, dynamic, unpredictable work environment
  • Strong work ethic and high standards for achievement
  • Results-oriented mindset
  • Ability to multi-task, prioritize and take initiative
  • Must be process and document driven
  • Strong inter-personal skills and a pleasant yet firm demeanour
  • Must be a team player and find comfort working in a collaborative environment
  • Effective communication skills - written and verbal
  • Attention to detail
  • Ability to excercise appropriate judgement and discretion, especially when dealing with confidential information
  • Openness to working demaning hours from time to time
Job added on 18 November 2019. Apply before Fri, 17 Jan 2020, 23:59 to qualify.

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